European Energy
Research Alliance

EERA catalyses European energy research
for a climate-neutral society by 2050

Your event at EERA

Are you looking for a fully equipped meeting room for your event?

EERA’s office is located in the heart of Brussels, only a stone’s throw away from the European quarter.

Its spacious meeting room (approx. 90 sqm) with view on a quiet side street of Porte de Namur is perfectly suited for seminars, workshops, conferences and receptions, offering a modern, welcoming space to work and network.

The separate entrance allows for privacy and the adjacent coffee area with a small kitchen offers ideal conditions for setting up catering without disturbing the event.

The meeting room is technically fully equipped.

Download full room description in pdf format

The layout of the room can be adjusted to your needs in the following ways. Kindly note that the standard setup for the room is U-shape style. Other room layouts have to be set up by the event organizer. The room must be returned to U-shape style setup after the event.

Maximum capacities:

  • Classroom: 30 pax
  • Boardroom: 33 pax
  • Banquet: 36 pax
  • U-shape: 46 pax
  • Theatre: 50 pax
  • Cocktail: 70 pax

Technical equipment

  • Free WiFi
  • Beamer and screen
  • Conference phone incl. camera
  • 3 flipcharts incl. markers
  • Webex video conferencing

Other

  • Excellent access to public transport
    (stop “Porte de Namur” – metro lines 2 and 6, bus lines 34, 54, 64, 71 and 80)
  • European quarter in walking distance (e.g. 15 mins. to the European Parliament)
  • Natural daylight
  • Separate entrance
  • Separate coffee area with small kitchen

Catering

We offer to provide you with free beverages – coffee, tea, water (from the tab, a sparkling water maker is available). If you would like additionally juices, cookies and/or fruits, we ask a contribution of 4€ per person.

For lunch, we work together with several catering services, among which you can choose. We are happy to make the order for you.

Rental fee

The room can be booked for events that take place during working hours (Monday to Friday, 9 a.m. – 6 p.m.; extended hours in exceptional cases possible) for

  • Half day (up to 4 hours): 500 € (excl. VAT)
  • Full day: 800 € (excl. VAT)

The fee includes the equipment mentioned under “Equipment” and will be invoiced after the event takes place.

We offer special conditions for EERA member organisations (50% off). Events organised by member organisations in the scope of EERA activities are always free of charge.

If you wish to amend your booking (change the date or times, for example), EERA will use reasonable endeavors to comply with your request. However, we cannot guarantee that this request will be honored.

Cancellation policy

In case of cancellation, we reserve the right to invoice the following fees:

  • Cancellation 8 to 15 working days prior to the event: 25 % of the rental fee
  • Cancellation 3 to 7 working days prior to the event: 50 % of the rental fee
  • Cancellation up to 2 working days prior to the event: 100 % of the rental fee

EERA reserves the right to cancel bookings due to force majeure. A full refund will be given.

Room preparation and liability

The rental of the meeting room includes the room, the equipment mentioned under “Equipment” and standard setup in boardroom style. Other room layouts have to be set up by the event organiser. The room must be returned to boardroom style setup after the event.

The costs for cleaning are included in the above-mentioned price. Event organisers are asked to leave the room in acceptable conditions. The event organiser is responsible for any damage, breakage or theft caused by himself/herself or by attendees of his/her event. (S)he will notify EERA of the accident immediately and will answer for the damage caused.