Coordinating energy research for a low carbon Europe

Go back

Job vacancy at EERA: Office Manager

29/01/2019

EERA is looking for an Office Manager to support the administration of the EERA Secretariat. She/he will assist the EERA Secretary General and will be responsible for the administration of the office.

Key Responsibilities

  • Support the Secretary General in the organisation of his activities (management of agendas, travels and other arrangements);
  • Facilitate the functioning of the Association in relation to internal and external stakeholders;
  • Maintain internal communication within the EERA members;
  • Manage the relationship with member organisations including membership database, fee invoicing generation, collection and follow-up;
  • Oversee general office operation;
  • Handle office logistics and manage service suppliers (renting, cleaning, catering, procurements, etc.) and maintain proper stock levels;
  • Coordinate appointments, travel arrangements, online and on-site meetings and manage staff calendars and schedules as well as EERA meeting room rental to externals;
  • Welcome and direct visitors and promote good public relations;
  • Event management;
  • Payment of invoices, staff payrolls, per diem and refunds, liaison with accountant;
  • Assemble information for external auditors for the annual audit

Skills & Experience

General requirements

  • Hold a University degree;
  • At least 5 years of relevant work experience related to office management, preferably in an international / multi-cultural environment;
  • Applicants must be legally entitled to work in the EU;
  • Good command of English and French, both oral and written; knowledge of other European languages is an asset;
  • Proficient computer skills, especially handling of MS-Office, web-applications, accountancy notions;
  • Basic understanding of European Institutions is an asset;
  • Empathy and willingness to work in a highly interactive and international team;
  • Ability to prioritise workload and meet deadlines;
  • Very organised with strong attention to detail;
  • Tactful, diplomatic and non-judgmental, able to relate to people in all situations;
  • Highly flexible, multi-task and quick learner;
  • Sense of humour

Terms of the contract

  • The opening is for a full-time position (38 hours/week);
  • Starting date as soon as possible;
  • Work Location is 72, rue de Namur, 1000 Brussels.

Application

  • Please send your cv and motivation letter (in pdf format) to Ms. Elena Dufour (e.dufour@eera-set.eu), mentioning “[Applicant Name] – Application EERA Office Manager” by 14 February 2019.
  • The motivation letter (1 page maximum) should highlight your reasons for applying and your credentials for the position.
  • The selection of the candidate will be based upon the merit principle.