Coordinating energy research for a low carbon Europe

Book the EERA meeting room

Are you looking for a fully equipped meeting room for your event?

Room and locationRoom layouts and capacityEquipmentTerms and conditionsBooking request

Rue de Namur 72, 1000 Brussels – 5th floor

EERA’s office is located in the heart of Brussels, only a stone’s throw away from the European quarter.

Its spacious meeting room (approx. 90 sqm) with view on a quiet side street of Porte de Namur is perfectly suited for seminars, workshops, conferences and receptions, offering a modern, welcoming space to work and network.

The separate entrance allows for privacy and the adjacent coffee area with a small kitchen offers ideal conditions for setting up catering without disturbing the event.

The meeting room is technically fully equipped.

Download full room description in pdf format

 

 

The layout of the room can be adjusted to your needs in the following ways. Kindly note that the standard setup fo the room is boardroom style. Other room layouts have to be set up by the event organiser. The room must be returned to boardroom style setup after the event.

 

Classroom – 30 pax

 

Boardroom – 33 pax

 

Banquet – 36 pax

 

U-Shape – 46 pax

Theatre – 60 pax

Cocktail – 70 pax

Technical equipment

  • Free WiFi
  • Beamer and screen
  • Conference phone incl. camera
  • 3 flipcharts incl. markers

 

Other

  • Excellent access to public transport
    (stop “Porte de Namur” – metro lines 2 and 6, bus lines 34, 54, 64, 71 and 80)
  • European quarter in walking distance (e.g. 15 min. to the European Parliament)
  • Natural daylight
  • Separate entrance
  • Separate coffee area with small kitchen
  • Separate restroom

 

Catering
We offer to provide you with free beverages – coffee, tea, water (from the tab, a sparkling water maker is available). If you would like additionally bottled water and/or juices, we ask a contribution of 2€/person.

For lunch, we work together with three catering services, among which you can choose. We are happy to provide you with three offers in different price ranges.

Rental fee
The room can be booked for events that take place during working hours (Monday to Friday, 9 a.m. – 6 p.m.; extended hours in exceptional cases possible) for

  • Half day (up to 4 hours): 500 € (excl. VAT)
  • Full day: 800 € (excl. VAT)

The fee includes the equipment mentioned under “Equipment” and will be invoiced a week before the event takes place.

We offer special conditions for EERA member organisations on request. Events organised by member organisations in the scope of EERA activities are always free of charge.

If you wish to amend your booking (change the date or times, for example), EERA will use reasonable endeavours to comply with your request. However, we cannot guarantee that this request will be honoured.

 

Cancellation policy
In case of cancellation, we reserve the right to invoice the following fees:

  • Cancellation 8 to 15 working days prior to the event: 25 % of the rental fee
  • Cancellation 3 to 7 working days prior to the event: 50 % of the rental fee
  • Cancellation up to 2 working days prior to the event: 100 % of the rental fee

EERA reserves the right to cancel bookings due to force majeure. A full refund will be given.

 

Room preparation and liability
The rental of the meeting room includes the room, the equipment mentioned under “Equipment” and standard setup in boardroom style. Other room layouts have to be set up by the event organiser. The room must be returned to boardroom style setup after the event.

The costs for cleaning are included in the above-mentioned price. Event organisers are asked to leave the room in acceptable conditions. The event organiser is responsible for any damage, breakage or theft caused by himself/herself or by attendees of his/her event. (S)he will notify EERA of the accident immediately and will answer for the damage caused.

Please use this form for your booking request or any inquiry regarding the meeting room. To see the availability of the meeting room, please have a look at our calendar – choose “EERA meeting room booked” to see only the room (non-)availability.

 

 

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